Administrative Assistant / Accounts Clerk

About the role

An Administrative Assistant/Accounts Clerk is sought in Georgetown, Guyana, to support operations by managing financial records, preparing invoices and receipts, maintaining databases, tracking inventory and assets, and ensuring compliance with company policies. The role also covers general office administration, document management and logistical support for management and internal teams.

Key responsibilities

• Maintain financial ledgers, records and supporting documents using QuickBooks and Excel
• Update the Payment Log and other financial trackers
• Code and enter supplier invoices, payments and customer receipts into QuickBooks
• Prepare sales invoices, proforma invoices, quotations, delivery notes and official receipts
• Maintain monthly inventory costing and the Customer and Vendor database in QuickBooks
• Maintain the Fixed Asset Register
• Keep electronic and physical filing systems organised for customer records, stock, purchase orders, permits and company documents
• Prepare correspondence, memos, reports and documentation for management and sales teams
• Help maintain SharePoint, customer databases and internal trackers
• Manage office supplies and perform data entry, scanning and filing
• Support logistics: courier documents, delivery confirmations and coordination with drivers and suppliers
• Assist with meetings, training, seminars and customer visits, and handle front-desk reception

Required profile

• Five CXC/GCE O'Level passes including Mathematics, English and Principles of Accounts
• Bachelor's degree in Accounting/Finance, ACCA Level II or equivalent (preferred)
• At least two years of experience in accounting and administrative support roles

Required skills

• QuickBooks (preferred)
• Excel

What we offer

• A full-time position with an attractive salary package
• Annual training of 12 days, including 6 of your choice
• Weekly sports sessions, team-building events and monthly drinks
• Fruit, coffee and snacks provided