Human Resources Administrator

About the role

The HR Administrator supports the HR department in keeping business operations smooth and efficient, with a primary focus on administrative duties, compliance, record keeping and support to the recruitment team and general HR operations. The position is based in Georgetown, Guyana.

Key responsibilities

• Maintain and update employee records (physical and digital), ensure legal compliance of HR files, file training certificates, contract addendums and warning letters, update employee profiles and handle sensitive information confidentially.
• Coordinate with external vendors for benefits administration, register employees with insurance providers, process GTM claims and monthly premium billing, manage employee cards and process NIS claims.
• Provide administrative support for project activities, including document management and reporting, and facilitate communication between HR teams and support staff.
• Conduct background checks and obtain police clearances for new hires and existing employees, and keep records of completed checks.
• Manage HR correspondence, organize the HR filing system, assist with special HR projects and prepare and distribute HR communications and announcements.
• Prepare job letters and salary assignment letters, maintain records of disciplinary actions and help prepare employment contracts and the signage process.
• Assist with new hire paperwork and benefits enrollment, schedule check-in meetings during probation, gather onboarding feedback and conduct exit interviews.
• Comply with the company's Health, Safety and Environment management system and stop work if unsafe conditions are observed.

Required profile

• Diploma in human resources, business administration or a related field.
• Minimum of 1 year of experience in HR administration.
• Knowledge of industry-specific certifications.
• Strong organizational and communication skills, problem-solving orientation and ability to work in a fast-paced environment.

Required skills

• Proficiency in HR software and Microsoft Office Suite.