Logistics and Administrative Officer

About the role

A highly organized and dependable Logistics and Administrative Officer is sought to provide operational, vessel, procurement and administrative support for a client's Guyana operations. The role covers vessel port calls, crew changes, in-country logistics, supplier coordination, procurement, records management and general office administration, in a fast-paced maritime and logistics environment.

Key responsibilities

• Support vessel port calls, crew changes with the Crewing Department and supply delivery to vessels; liaise with vessel representatives, agents, suppliers and transport providers
• Maintain records of vessel movements and follow up on outstanding requirements
• Coordinate office deliveries, monitor stationery and office equipment, and keep correspondence, letters, quotations and invoices organized
• Provide administrative and logistical support to shore staff, including travel and accommodation arrangements
• Enter and update operational, supplier, procurement and administrative data in spreadsheets and company systems, and prepare routine reports and trackers
• Liaise with suppliers on orders, invoices and payments, verify documents before payments and track outstanding balances
• Source services, equipment and spare parts, obtain and compare quotations, coordinate purchases and maintain the supplier database

Required profile

• Diploma or associate degree in Logistics, Supply Chain Management, Business Administration, Maritime Studies or a related field
• 2 to 3 years' experience in logistics, administration, procurement, shipping or marine operations
• Experience supporting vessel operations, port calls or crew changes, and coordinating suppliers, quotations and deliveries is an asset
• Valid driver's licence is an asset

Required skills

• Proficiency in Microsoft Office, especially Excel, Word and Outlook
• Data entry, filing and document control
• Strong organization, attention to detail and ability to handle multiple priorities
• Good supplier management and negotiation skills
• Willingness to work outside standard hours for port calls and crew changes

What we offer

• Full-time position with an attractive salary package
• Training of 12 days per year, including 6 of your choice
• Weekly sports sessions, team-building events and monthly drinks
• Fruit, coffee and snacks provided